Reducing compliance risk doesn’t have to be a nightmare.

Even when you don’t know what you have, costly box storage isn’t your only option for records management

Many companies expensively store a significant amount of records without a firm understanding of what’s in their boxes.

On a daily basis they pay box storage companies to store documents that are either past their legal retention level or they pay to store boxes that are so poorly organized that their contents make efficient retrieval nearly impossible.

In the worst situatios, some companies are paying monthly fees for the box storage of records that should have never been archived in the first place at Iron Mountain or a similar box storage company.

This post is part of Reducing Paper: The Ultimate Guide to Storage, Scanning, and Document Management Software.

How you can eliminate box storage without spending a penny more

Do you have too many disorganized piles of paper lingering around your office instead of stored securely? Worried about what will happen do your important documents if there’s a natural disaster like a flood, tornado, fire, or hurricane?

Or, maybe you have your documents kept in secure off-site storage, but you are tired of writing never-ending monthly checks for their storage (not to mention the myriad of extra charges for file retrievals)?

Trying to figure out your monthly itemization is never simple. A typical Iron Mountain file request bill can have as many as five charges when your boxes go back and forth. And, the bills have all the clarity of a typical hospital bill. But, is there an alternative option  to storing on-site or with a box storage vendor like Iron Mountain? There is, and this efficient, more secure, and less expensive solution is known as “scan to zero.”

This post is part of Reducing Paper: The Ultimate Guide to Storage, Scanning, and Document Management Software.

Believe it or not, there are some documents you should not scan.

Is there an anti scanning bias? Hardly.

Imaging Office Systems (IOS) scans over 6,000,000 pieces of paper every month. It is a big part of our business, and we are very good at it. We help clients “go paperless” every day. But you would be surprised how often we tell clients not to scan. That might sound counterintuitive, but it’s true.

When our experts are consulting with clients, these are the top three times when we know their best option is to stick with some form of box storage.

This post is part of Reducing Paper: The Ultimate Guide to Storage, Scanning, and Document Management Software.

How being stuck in the past is costing you time, money, and productivity.

Remember when you drove to the bank, filled out a deposit slip, and handed a teller your money to add to your savings account?

Now the process is digital and efficient. Your paychecks get automatically deposited without you lifting a finger. Or you can take a photo of a check and upload it right from your phone.

Speaking of photos, remember when you brought your film canister to the drug store and waited a week to pick up your 24 prints, hoping the majority would turn out decent?