Friday, September 6, 2013


By Brian Kopack

Maybe you’re right.

Maybe you’ve been right all along.

Your AP staff is in the AP Hall of Fame and your HR Dept is a paperwork dynamo.  They both handle exceptions surgically and are expert at routing documents around the organization.  Both are meticulous filers.  They spend extra time making sure everything is perfect to save time during research and verification.

They barely have to close down the departments to respond to audits.

With your Library of Congress-esque filing system, you almost never lose a single document.  You created the file structure and sub-filing structure and the sub-sub-filing structure and all of your staff go through extensive training to know and learn and live the process.

That file room you have – the one as long as a city block, it probably is just as easy for you to manage yourself.  Your small army of dedicated staff is always available to respond to the demands of your growing organization. They have leveraged the power of the logistics industry and can ship files or boxes of files around the globe overnight, so your 24 hour response time goal on file requests is almost never really in jeopardy.  Costly, but always timely.

Your processes are legendary.  Checklists on checklists.  Meticulously crafted procedures guide your staff through any scenario.  Everyone knows exactly who gets what when.  Granted, it is a challenge to map the status of what’s going on at any minute, but all great things take time, right?

On second thought, I wasn’t right thinking you were right.

With the recent observance of Labor Day, one of the things we reflect on is progress – the advancements we enjoy as a result of hard work.  In business today, progress is much more about brains than brawn. Progress is about efficiency and effective allocation of resources.  Progress is about using information’s power to drive change and innovation.

What does progress look like?  Different things to different businesses, but you know it when you see it.

Hint: It looks like Electronic Content Management.

What can it help you do?

  • Capture information automatically– eliminating manual data entry.  
  • Provide a safe and secure repository for Maintaining mission critical information.
  • Allow information to be Accessed and shared across an organization.
  • Route information automatically through an essential process workflow.

Progress can be incremental, so if the time isn’t right for complete adoption – just start somewhere.  Scan and store, intelligent records management or automated workflow.

Deciding to start is easy.  Deciding on a partner to guide you through the process is even easier.

We've summed up 6 customer stories in 6 sentences.  How's that for efficient?  Take a look.

Go ahead, give us your biggest problem.

With offices in five states, more than 500 installations and document scanning facilities that convert over five million pages a month IOS knows what it takes to solve your document challenges.

Talk with our experts

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