Tuesday, April 16, 2013

Are you a paper enabler?

By Angela Childs
Our last post was about faxes being sent…in 2013.    Hang on...my pager just buzzed, except that it didn't...because it's not 1995.  We've moved on. 

I love this time that we’re living in.  I’m addicted to my iPhone, iPad, MacBook.  You name it, I want it.  Why?  Everything is at our fingertips.  From researching new technologies to finding out if Amy Adams was really on an episode of Buffy the Vampire Slayer.    It’s all right there.   I can access anything, anywhere, anytime. 

The sales manager for our western region sent me a link to a video on a new scanner, the Fujitsu ScanSnap iX500.  I was smitten instantly.  Connect it to your office Wi-Fi and you can scan with an App on your phone. 

Received the scanner last week and in minutes I had it connected to our Wi-Fi and had the App installed on my phone.

Launch App, scan packing slip, e-mail to purchasing, toss the paper.   Perfect.

This idea of capturing and routing paper immediately is something that we work with clients everyday to achieve.   When information is only on paper, it’s trapped.  You can get to it unless you have that piece of paper in front of you.  Crazy.

One of the ways our clients capture paper immediately is using a multi-function copier/scanner.  With my new scanner I started thinking about those multi-function copiers. 

Why are there still so many copiers?  How long has everyone been saying they want to be paperless?  Copier.   Paperless.  Copier.   Paperless.  You see why this is a problem, right?

A copier encourages the exact behavior you’re trying to discourage.  I’m trying to figure out why I’d ever want to take a paper document and make a copy that’s also a paper document.   I’ve had clients want to take away printing rights to curb dependency on paper but there’s that copier beckoning – “Go on…what’s a few more paper documents going to hurt.  No one has to know.”

Don’t fall for it.  You can have that uncluttered desk and have everything with you all time on a little 1 lb. laptop.  I do.  If you’re ready, we can help.

Go ahead, give us your biggest problem.

With offices in five states, more than 500 installations and document scanning facilities that convert over five million pages a month IOS knows what it takes to solve your document challenges.

Talk with our experts

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